--- title: "Zoom Yealink - Zoom Room" slug: "zoom-yealink-zoom-room" tags: ["calltower", "public"] updated: 2026-07-23T10:21:25Z published: 2026-07-23T10:21:25Z canonical: "learn.calltower.com/zoom-yealink-zoom-room" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://learn.calltower.com/llms.txt > Use this file to discover all available pages before exploring further. # Zoom Yealink - Zoom Room ## Schedule A Meeting The tablet that is installed outside of a conference room and set for scheduling display mode shows the meetings that are scheduled for the room. If the room currently has a meeting on its calendar, the bottom of the screen shows that it is **Busy**. If no meetings are currently scheduled, the room shows as **Available**. 1. Tap the **Reserve** button on the screen, regardless of whether it is Busy or Available. A calendar will open that displays the times that the room can be reserved. 2. Tap **New** **Meeting** to open a keyboard where you can edit the meeting title. 3. Press the screen between the two blue lines, and then drag both lines up or down. 4. Position the lines so that the top blue line indicates the meeting start time. 5. Press the blue dot to the right of the bottom blue line to control the length of the meeting. Position the bottom blue line to indicate the meeting end time. 6. Tap the toggles for [**Require Meeting Passcode**](https://support.zoom.us/hc/en-us/articles/360033559832) and/or [**Waiting Room**](https://support.zoom.us/hc/en-us/articles/360022174112) if you want to change these settings. 7. Tap **Add** **Participants** to invite attendees by email. 8. Tap **Reserve**. The meeting will be added to the scheduling display, the room controller, and the online calendar associated with the room. ## Start or Join a Meeting From Controller You can start or join a meeting where a Zoom Room is set up by using the room controller. - To start a meeting, tap **Home** on the controller, then tap **New** **Meeting**. - To join someone else’s meeting, tap **Join** on the controller and enter the meeting ID. - If a [**calendar service**](https://support.zoom.us/hc/en-us/articles/4409832833037) is configured, tap **Home** on the controller, then tap the entry for the meeting you would like to begin. Tap **Start** to join. If you want to join the meeting on your own laptop or phone while you’re in the room, you can join a meeting from the Zoom [**desktop client**](https://support.zoom.us/hc/en-us/articles/201362193#h_01FNVYW0C2Q9DCJ8JVJ03BZJ0V) or [**mobile app**](https://support.zoom.us/hc/en-us/articles/201362193#h_01FNW1FZWAD55P6E6G283JYS1B). [YouTube video player](https://www.youtube.com/embed/DMvjLnyCdF0) ## Chat With Others Public chat messages in a meeting are displayed on the Zoom Rooms screen, and you can view and respond to them on the Zoom Rooms controller. 1. On the Zoom Rooms controller, tap **Chat** ![](https://cdn.us.document360.io/4662144b-ab1f-4796-8b7b-e9f9c609894f/Images/Documentation/3037599a6a5b963f62d4591403e0a56459f6dd06.png?sv=2026-02-06&spr=https&st=2026-11-05T00%3A13%3A20Z&se=2026-11-05T01%3A13%3A20Z&sr=c&sp=r&sig=A8J5w2DgP7lKA3X5zAsvn33t71LVEgaxkTM%2FSDg%2BigY%3D) . 2. Tap the message bar and use the keyboard pop-up to type a message. Tap the send ![](https://cdn.us.document360.io/4662144b-ab1f-4796-8b7b-e9f9c609894f/Images/Documentation/fe17237e35642d3fc8a0526c81c6b0e3f5ea8201.png?sv=2026-02-06&spr=https&st=2026-11-05T00%3A13%3A20Z&se=2026-11-05T01%3A13%3A20Z&sr=c&sp=r&sig=A8J5w2DgP7lKA3X5zAsvn33t71LVEgaxkTM%2FSDg%2BigY%3D) button when you are finished. 3. If you want to chat with an individual participant, tap the arrow ![](https://cdn.us.document360.io/4662144b-ab1f-4796-8b7b-e9f9c609894f/Images/Documentation/4fcb9edbc42729dcace9e8cf048e48b75d187dca.png?sv=2026-02-06&spr=https&st=2026-11-05T00%3A13%3A20Z&se=2026-11-05T01%3A13%3A20Z&sr=c&sp=r&sig=A8J5w2DgP7lKA3X5zAsvn33t71LVEgaxkTM%2FSDg%2BigY%3D) to the right of **Send** **to:** and then tap the participant you want to chat with. 4. To change the way chats are shown on the Zoom Room display, tap the gear icon ![](https://cdn.us.document360.io/4662144b-ab1f-4796-8b7b-e9f9c609894f/Images/Documentation/0b960e8a186847181c8ded2c92c0eacd373b82d1.png?sv=2026-02-06&spr=https&st=2026-11-05T00%3A13%3A20Z&se=2026-11-05T01%3A13%3A20Z&sr=c&sp=r&sig=A8J5w2DgP7lKA3X5zAsvn33t71LVEgaxkTM%2FSDg%2BigY%3D) at the top right of the chat window. Use the toggles to show chat notifications or the full chat panel on the room display. ## Record 1. On the Zoom Rooms controller, tap **Start** **Recording**. - If you are in an instant meeting, you will be prompted to enter the email address where the cloud recording link will be sent. - If you are in a scheduled meeting, the cloud recording link will be sent to the email address of the host that scheduled the meeting. 2. To stop the recording, tap **Stop** **Recording**, or tap **Leave** and then tap **End** **meeting** **for all**. Alternatively, you can allow a meeting participant to record locally: 1. In the meeting, tap **Manage** **Participants**, then tap the participant you want to give recording privileges to. 2. Tap **Allow** **Recording** to provide the privileges. 3. The participant can click **Record** to start the recording. Review these articles for the steps to enable [**cloud recording**](https://support.zoom.us/hc/en-us/articles/206185446) or [**local recordings**](https://support.zoom.us/hc/en-us/articles/201362473). ## Change Meeting Layout 1. On the Zoom Rooms controller, tap **View** ![](https://cdn.us.document360.io/4662144b-ab1f-4796-8b7b-e9f9c609894f/Images/Documentation/a1ed8cfdba72dbab550c608a741f05540bf9622b.png?sv=2026-02-06&spr=https&st=2026-11-05T00%3A13%3A20Z&se=2026-11-05T01%3A13%3A20Z&sr=c&sp=r&sig=A8J5w2DgP7lKA3X5zAsvn33t71LVEgaxkTM%2FSDg%2BigY%3D) . 2. Tap **Speaker**, **Thumbnail** or **Gallery** to change the layout. 3. Once you have selected a layout, tap the arrow ![](https://cdn.us.document360.io/4662144b-ab1f-4796-8b7b-e9f9c609894f/Images/Documentation/4fcb9edbc42729dcace9e8cf048e48b75d187dca.png?sv=2026-02-06&spr=https&st=2026-11-05T00%3A13%3A20Z&se=2026-11-05T01%3A13%3A20Z&sr=c&sp=r&sig=A8J5w2DgP7lKA3X5zAsvn33t71LVEgaxkTM%2FSDg%2BigY%3D) next to **View** (if applicable), then tap **Options** to configure more layout settings. 4. When you are finished, tap the controller screen outside of the **Layout** **Options** panel to close the window. ## Share Content If you have your laptop or mobile device with you, you can easily share content in a Zoom Room via [**share.zoom.us**](https://share.zoom.us/). 1. Start or join a meeting in a Zoom Room. 2. On the Zoom Rooms controller, tap **Share** **Content**. 3. Open a web browser on your laptop or mobile device and visit [**share.zoom.us**](https://share.zoom.us/). 4. Enter the meeting ID or personal link, then click **Share** **Screen**. You can also click **Enter** **a** **Sharing** **Key**. 5. When prompted, allow your web browser to open Zoom. 6. Select the screen or application you want to share, then click **Share**. Alternatively, you can use [**direct sharing**](https://support.zoom.us/hc/en-us/articles/214629303), [**Airplay**](https://support.zoom.us/hc/en-us/articles/204726885), or a wired [**HDMI video capture**](https://support.zoom.us/hc/en-us/articles/201504265) to share content from your laptop or mobile device to a Zoom Room. [YouTube video player](https://www.youtube.com/embed/8b_FSbGzF9o) ## Schedule a meeting with the scheduling display The tablet that is installed outside of a conference room and set for scheduling display mode shows the meetings that are scheduled for the room. If the room currently has a meeting on its calendar, the bottom of the screen shows that it is **Busy**. If no meetings are currently scheduled, the room shows as **Available**. 1. Tap the **Reserve** button on the screen, regardless of whether it is Busy or Available. A calendar will open that displays the times that the room can be reserved. 2. Tap **New** **Meeting** to open a keyboard where you can edit the meeting title. 3. Press the screen between the two blue lines, and then drag both lines up or down. 4. Position the lines so that the top blue line indicates the meeting start time. 5. Press the blue dot to the right of the bottom blue line to control the length of the meeting. Position the bottom blue line to indicate the meeting end time. 6. Tap the toggles for [**Require Meeting Passcode**](https://support.zoom.us/hc/en-us/articles/360033559832) and/or [**Waiting Room**](https://support.zoom.us/hc/en-us/articles/360022174112) if you want to change these settings. 7. Tap **Add** **Participants** to invite attendees by email. 8. Tap **Reserve**. The meeting will be added to the scheduling display, the room controller, and the online calendar associated with the room. ## Quick Start Guide To Print [ZR_Quick-Start-Guide_Print.pdf](https://cdn.us.document360.io/4662144b-ab1f-4796-8b7b-e9f9c609894f/Images/Documentation/ZR_Quick-Start-Guide_Print.pdf?sv=2026-02-06&spr=https&st=2026-11-05T00%3A13%3A20Z&se=2026-11-05T01%3A13%3A20Z&sr=c&sp=r&sig=A8J5w2DgP7lKA3X5zAsvn33t71LVEgaxkTM%2FSDg%2BigY%3D)